Top Tips for Relocating Your Small Business Office

Office relocation can happen for a number of reasons: a company’s expansion, the end of the current lease or a company acquisition. However, once a business starts growing, more office space is needed. Choosing your office space can be tricky, whether you’re moving from a home office or relocating from one building to another. The move itself is a large feat, but everything that goes along with it can be tough since your whole business will need to be non-operational during the move. Of course, you need this process to be as efficient as possible in order to avoid unnecessary downtime. Here are some tips to help you relocate your small business as quickly as possible:

  1. Develop a timeline for the move, including packing and unpacking

Once you choose your new location, your first challenge is figuring out how to move the furniture and equipment to your new office. (In some cases, you can move into a work-ready office like an executive suite). Take note of the new office and see how you want everything to be laid out prior to arriving. Around 4-6 months before the move, you’ll need to let your employees know about the changes, so they can plan ahead as well. Schedule a time to update your important business services, such as phone and internet.

Exterior Office Uptown

  1. Stay within your budget

Use your resources wisely and plan a budget for your the big move. From movers to transportation services you need to know who’s doing what and how much time and money it will cost. You may even want to ask your employees to volunteer, if you deem it appropriate.

  1. Hire help 1 to 3 months before the move

Planning ahead will make your transition that much smoother. If you plan to hire movers and/ or a cleaning service to ease the process, be sure to do so 1-3 months in advance. Do some research and ask for recommendations to make sure they are reliable and will treat your items with care.

  1. Make your office relocation well known

Let your vendors know about your new billing address, update your website, letterhead, business cards, get new signage, etc. It’s important to let the post office and your stakeholders know about your move in advance too! 

Give yourself a pat on the back. You’re ready for a move! Planning in advance makes things so much easier and you’ll be glad you did. BusinesSuites provides work-ready office space so you can move in and start working immediately. Give us a call or stop into one of our locations today!

Article Originally posted on Wave Apps

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Startups: Update to Private Coworking Space

There’s no denying that your working environment has a strong impact on the success of your startup. While open-plan offices are a great way for new businesses to share ideas and solidify their business plan, there comes a time when you and your employees outgrow that atmosphere and require private space to call prospective clients, meet with current customers and focus on the task at hand. The concept of executive office suites was born from this need; from the notion that established start-ups, entrepreneurs and solos graduate from chaotic, shared space to private coworking space.

The History of Coworkingshared office space

While the notion of open-plan office space has been around since 1950, the idea of a public office with shared resources like WiFi didn’t come to fruition until 1995. Berlin’s C-base was one of the first “hackerspaces” with a focus on technology. They encouraged techies and programmers to collaborate and support each other. Bernard de Koven coined the term “coworking in 1999 based on the the motto, “working as equals.” We can all agree that coworking, in all of its manifestations has revolutionized the way we work.
meeting room

Not all Coworking Space is Created Equal

It’s predicted that the coworking boom will continue, reaching more than 12 thousand coworking spaces by 2018. But not all of these collaborative offices are the same. They come in many varieties, from the ultra industrial chic, open-space plans to high-end executive office suites with private work environments that share office resources. Some provide childcare services, while other provide stocked kitchens and unlimited hot coffee to get you through long, grueling days.

Each type has it’s own pros and cons, and it’s up to you to determine the right fit. A few things to consider when deciding on the type of coworking space you choose:

  • Am I productive here? Are my employees productive in this environment?
  • Where can I meet with clients?
  • If my business grows, is there room for expansion here?
  • What amenities do I need and which ones do I want?
  • Is this coworking space in a convenient location?

The 21st-century workplace is shaping up to look incredibly different to how it used to be a mere 20 years ago. How you and your business adapt to these changes is up to you. Contact one of our office space specialists to find out more about our private office coworking space. 

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Improve Your Mental Well-Being: Tips for a Mentally Healthy Office Lifestyle

There are a lot of health concerns that come from working a full-time job in an office setting. Other than the obvious threat of weight gain and contagious sicknesses, however physical ailments are not the only threat to the health of office workers – the psychological health of office personnel is also a concern in today’s workforce. Conditions involving increased stress, the threat of depression, and an irregular sleep cycle.

Get some sunlight

mental health at workWhen you work in an office environment full-time, you can often times go days without getting out in the sunlight. You arrive at work before the sun comes up and you don’t get home until it’s almost time to eat dinner and get some rest for the next work day. A lot of times, we forget the importance of sunlight on our physical and mental well-being.

Sunlight provides our bodies with a healthy dosage of Vitamin D – which has been known to increase happiness and decrease depression. Though fluorescent lighting is supposed to “mimic” the effects of sunlight on a person’s body and mind, it’s never been proven to work. There are Vitamin D supplements you can take – but nothing has as much of a positive effect on the body as natural sunlight does.

If you’re currently looking for an office space solution, try to find an office space that includes windows. Workers who are located near a window are often times more relaxed than those who do not. If you don’t have a window in your office space, try taking short breaks from work to get outside. Getting outside for 10 minutes in the morning, walking to lunch, and another 10 relaxation outside in the afternoon can do wonders for your mental well-being.

Develop some relaxation techniques

Though the build-up of stress isn’t specific to the office environment, it can have some serious side effects on a person’s mental well-being. Stress is a common factor in depression, irritability, and anxiety. Stress can affect every system in your body and lead to health concerns such as a dramatic increase in blood pressure, the development of ulcers in the stomach, and in increased risk for heart conditions including strokes and heart attacks.

The tricky thing about managing stress is that everyone copes with stressors differently. It’s important that you find a means of stress relief that effectively relieve tension and anxiety while at work. Whether it’s taking a walk, reading a book, or going to the gym, finding your relaxation technique is important. One effective – and very interesting – way of destressing is playing video games.

team work environmentMaintain healthy social interaction

Your social life plays a role both inside and outside of the workplace. The lack of proper social interaction – in the white-collar community, especially – has been connected with the development of mental health disorders and has also been known to facilitate issues with aggression. Employees who exhibit aggression in the workplace are not only dangerous, but can cost themselves and their company a ton of money.

To facilitate positive workplace interaction – employers and employees can consider several options. If you work for a company of dog lovers, bringing your dog into work not only works to increase your happiness and the happiness of others around you, but it also helps to facilitate positive interactions between coworkers. If that isn’t an option, try leaving the cubicle or the desk behind and working in a more collaborative work environment. In one study, workers who sat at larger tables and worked together displayed higher performance rates, as well.

The mental well-being of yourself and your coworkers should be taken as seriously as physical ailments and conditions. Office workers are at a high-risk for developing anxiety, social disorders, and depression in the absence of a healthy office lifestyle. The first step to understanding mental health disorders and learning healthy practices is knowledge.

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How Your Meeting Space Can Affect Your Meeting

Business meetings should be treated in the same manner as dates. There are different types of dates and a variety of situations that encompasses a date, just as there are for meetings. BusinesSuites has meeting rooms to fit your every need and to please any client, potential customer, or partner.

Conference Rooms

conference room meeting spaceLarge sized conference rooms are typically what people imagine when they picture “meeting room space.” This type of meeting space can be thought of as either a “first date” or a date for the purpose of discussing the “next step” in the relationship. In both situations, you have an agenda that you want to complete and an outcome that you are hoping for.

Use a large conference room when pitching a new product to a team of investors, proposing a business plan to a potential client, or discussing a plan for expansion with your team. Large conference rooms mean big business, and can be intimidating if used for a one-on-one discussion or a casual meeting with a partner or employee. Virtual office clients of BusinesSuites have an allotted amount of hours they can use to reserve a conference room space.

Day office space

day office meeting spaceSo, you’ve already had the first date and possibly the second as well. You’re ready to break through the surface level enjoyment you’re having with this person and get to know them a little better. You want to know why they like the things they like and why they are the person they are. It’s time to plan a date for a more secluded location so nothing distracts you both from getting to know each other.

Reserving a day office for your next meeting means that you’ve known this partner or client for a short period of time, or they are a long-term partner or client that you need to have a serious business discussion with. Day offices are private work spaces that say, “I need privacy, in a professional setting, where I can discuss business matters one-on-one.” Virtual office clients of BusinesSuites also have access to day offices on-demand.

Meeting lounge

meeting spaceThink of the meeting lounge as a place you would take your significant other for an anniversary or for another celebration between the two of you. You obviously have an established relationship with this person and your comfortable sitting down by yourselves and having a conversation with a more personal tone.

The meeting lounge is ideal for sitting down and catching up with long-time clients or with close business partners. You know this person, and you enjoy having private conversations with them whether it’s just catching-up or a business matter. A meeting lounge gives you the privacy you need without the “strictly business” atmosphere of a conference room or an office.

Training room

training room meeting spaceWhen you think of a training room, think about your preparation for the first date. You’ve probably gathered (or at least texted/called) your friends to ask advice. You need to know what outfit looks best for the occasion, if you should bring flowers, and if you made the right choice of restaurant. Your friends give you advice on what to say, what not to say, and you develop an exit strategy in case the date is particularly terrible. It’s more of a strategy session than a date location.

A training room is, as its name suggests, a room to be used for training purposes. Use this room when you’re bringing on several new employees, training your current staff to use a new software, or you’re conducting a seminar with a group of colleagues or clients. It offers you more space and tools than other meeting spaces.

Project room

project-roomA project room is similar to a training room in that you’re more likely getting prepared for an event or a product proposal rather than presenting something or being involved in a meeting of some sort. Let’s say this is the room you would want to use to prepare for a wedding, plan a proposal, or plan another party of some sort.

Entrepreneurs designing a product or a start-up company designing an app or another technology especially enjoy using project rooms. Their huge rooms that teams are able to set up different workstations in, but still be able to easily collaborate through every part of the project. Designers can work on the look and feel of the product while engineers discuss how to make it work. Project rooms create the perfect environment for brainstorming and creating products.

BusinesSuites offers different types of meeting spaces in all of our locations. We give you the variety you need to effectively conduct business throughout every step of the process. Contact BusinesSuites today for more information on our available meeting room space.

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Compressed Work Week: Should it be the Norm?

Flexible scheduling use to be a privilege reserved for the top-brass in many companies and corporations. Slowly but surely, flexible scheduling began easing its way down the ladder and today, many companies offer flexible scheduling to their employees. Now, the new craze is the compressed work week. Rather than employees working 8 hours, 5 days a week, some employees are choosing to work 10 hour days, 4 days a week or other work week variations. Is the compressed work schedule becoming as common as a flexible work schedule?

While flexible scheduling is the perfect option for a lot of people, the option of a compressed work week give employees the chance to have three day weekends and more time to spend with the family.

Benefits of the Compressed Work Week for the Employer

Higher retention and recruitment

Flexibility in a work schedule is a huge benefit that employees look for in an employer, especially the millennial generation. While competitive pay will likely always outweigh the benefit of choosing your work schedule, if you can offer a compressed work week with a three day weekend (or another compressed schedule option) you may be able to hire more competitively. Especially with the introduction of millennials in the office space.

Currently, millennials dominate the workforce, with about 1/3 of the employed population’s birthdate in the 1990s. Soon, millennials will make up a lot of management and middle management positions – so you’ll want the best and brightest of the world’s most educated generation in history.  Since millennials are also proven to enjoy staying with early-career employers, and are very ambitious in their careers, employers can benefit from hiring more competitively by offering options to the typical, full-time work schedule.

Extended service hours

For those whose focus is in customer service, having a compressed work week allows for longer service hours. Your customers will greatly appreciate the extended hours that allow them to call you after they get home from work themselves. Rather than having to take the time during their lunch break, or have to wait until the next day to speak with you, they can contact you at six or seven in the evening!

Reduce absenteeism or tardiness

Everyone working a full time job has had a moment of weakness and called off of work because their bed was just way too comfortable. While a compressed work schedule means longer hours during part of the week, it also means a longer weekend. Whether it’s every weekend, or every other weekend, it gives employees a day of rest to look forward too.

Imagine – one whole day to yourself. No kids. No work. No spouse (possibly). Just a day to relax, sleep in, and take care of your well-being. And your sanity!

Become more “green”

Imagine if compressed work weeks were the norm at your company. Less employees would be commuting during peak rush hours – meaning less car emissions during the span of 1 – 2 hours, twice a day. You can cut out an entire day of commuting with a three day weekend. Save some money on your utility bills (no power needed for 3 whole days!) With companies making meaningful strides to “go green” a compressed work week option is something few consider, but should.

Bottom line is – people love options. No one, even the most passive of employees, would like their schedules planned for them. Having the option to work a flexible schedule or to work in a compressed work week format gives your employees the chance to better balance their work and family life. Compressed work weeks could be stone’s throw away from becoming a normal work schedule – get ahead of the curb!









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